Mailings
- Members can opt out of receiving electronic communications by unsubscribing from the distribution list.
- The current locations used in MailChimp are US, Canada and International. Wherever possible, mass mailings will go only to targeted recipients, not the entire membership. Where the target audience cannot be reliably identified, the mailing should begin by stating the target audience so members can quickly decide if it applies to them: e.g. “This email is directed to members who plan to donate seeds to this year’s Seedex.”
- All mailings must be in support of core activities, ORG&HPS issues or administrative activities needed to run the society effectively.
- Mass mailings will be sent out only by the electronic communications co-ordinator or a delegate.
Website, Mailings and Journal
- All telephone numbers will be hidden and linked behind text.
- All email addresses will be hidden and linked behind text.
- Where possible linked documents will be converted to PDF format or have a PDF option if they depend on software that not all members will have.
- Information about local horticultural events will be posted on the website.
- We will not permit any political stances.
Exceptions to the Electronic Communications Policy
- Exceptions to any of the above must be approved by the ORG&HPS chair. Their decision can be appealed to the Board of Directors.
- The ORG&HPS Board may advocate regarding horticultural issues that go beyond the usual ORG&HPS activities but any such ads or mailings must be approved unanimously by the Board.
